It is all too often that I come across a client who doesn’t have a login for a specific social media website or other. It is more typical to not have a Google Plus login because Google has changed the rules so many times for example Google Maps Google Pages Google my business Google local and all are now mingled together period too often different people have created these accounts and no longer are with the business or no longer doing work for the business and now the business owner doesn’t know how to access their own stuff.
So I suggest for any of my clients moving forward or people creating new stuff for clients is to create a dummy email address, maybe Google, that can be used to set up social profiles, access Google Analytics, Google AdWords or the like. In addition to creating a dummy email address to use for creating new profiles and to be the catch-all for profile or recovery emails but I think that all of those that have access to various social profiles and administration should have their own access via their own email and not to give your login which is usually your email as well as password to those people. This is so important when people leave the company or no longer work for the company or with the company as a consultant, then you don’t have to change your password, you just revoke their access.
Check out these videos to show you how it’s all done!
Granting Facebook admin access
Here is a short little video to show you how to give admin to someone else for your Facebook access. You would simply login as you go to the business page and then the settings and give that person the access via roles. You would definitely determine what role you are going to give them and usually it’s a good idea that they like that or are friends with you in order to do this quickly.
Granting Google Analytics access
This next video will give you a demonstration on how to give another person, whether they work for the company, and the company or as a consultant for the company access to Google Analytics. You would simply log into the account go to the tools and enter the email address they wish to have access to.
Granting Google Plus access
Google Plus has been one of the harder ones to manage because they (Google) have changed things so often, as noted above and it’s confusing for us all. So, what ends up happening is someone creates it that no longer works with/for the company and the login/password is lost.. and the company can no longer access. This creates a problem and another account is set up and often it can never be deleted because Google is a pain. So, create a dummy account and set it up correctly with the main person at the client’s office as recovery… and grant several others as back up. See how in this video below.
Granting Google Adwords access
This video will give you a demonstration on how to give another person where they work for the company in the company or is it in the cold insulting for the company access to Google AdWords. You would also log into the account go to the tools and admin section and into the email address they wish to have access with.
Granting WordPress access
Lastly this video will show you how to give access to another party for you are WordPress website. This is highly important as you may be giving others access to your website 4 admin purposes, via another Plug-In, or various other reasons and you would want to be able to revoke their access and not have to keep changing your password. Further this just secure is your website even more so by providing each person who has access to your WordPress website with their own user ID and password. This way it will make it easy to revoke or reduce their role responsibilities.
Bottom Line
Don't give out your personal login, email or password. Create their own access! #security Click To TweetCreate logins and passwords for others to use on your social media, websites and anywhere possible. This will make any transition from them much easier. So, hopefully this has been beneficial to show you why this is important with major social media platforms, tools, analytics and the main website platform, WordPress. Use your ability to give access to others for your use on your business without giving away your personal email address, your personal log in, or your personal password whenever you can. As you know many people likely use the same login and passwords for various different means so essentially you’re giving away similar access to other means by giving them your login to one thing.
Should you have any questions with any of these please do not hesitate to contact me with me with any questions. Hopefully I have become your resource for all things website related such as search engine optimization, paid advertising, email marketing, social media marketing and more.
Creating the dummy email is a great idea, Kristen! And what great info on granting others’ access. This is something I need to do!
Yep… learned that one early on Susan.. helps to keep the clients and separation of business… separate!
This is really important info. I’m glad to learn I’m not alone in being confused by Google log-ins. I have no idea how to access some of my own user info! Thanks for helping sort it out.
Nope, you are NOT alone Reba… Google has made so many changes over the last 3-5 years alone that cause half of the confusion!
This is just truly wonderful. I have my WordPress Maintenance clients create a new WP user for me, so that they can easily delete it once the work is done. That way, I don’t have access to their log in information at all.
Excellent Renee!
Thanks for adding all these instuctions on one page. I will be sharing this with my clients.
You are quite welcome Sabrina and I appreciate you sharing with clients!
Wonderful idea to use video to explain how to give access to your site and social media platforms. This way we can see how to do the steps. Having a separate email address for this makes so much sense.
Thanks Tami, I really work to make it simple
Hello,
This is great because you are going through everything needed and this is wonderful content. It’s something I will look over and listen again, Thank You !
Lori English, MSW
Bookmark it Lori! You got it!
This is great! I’ve had others ask me how to do these things a few times and now I can just send them here! Making my life easier, Kristen! Thanks!
I’m ALL about making life easier Jennifer! 😉
Great tips! This drives me crazy. I just changed everything to give access to my VA… I’m going to do it differently now!
YES Kimberly, please stop giving your stuff away. Just think, how close are your passwords that you gave out to your banking info, email address and the like?
Great explanations Kristen, and very helpful. 🙂
So glad Kata!
Wow! Great information. I especially liked the tutorial for WordPress. I have had several people working on my blog over the years and always just gave them my password. Now I am armed with the correct way to do this! thanks!!!
also like the idea of a separate email for social profiles.
Yes Alene.. you are armed for SECURITY!
Love it when there ares video instructions along with verbal commentary explaining a process. Not at the point of sharing my social sites with anyone as yet, but now I’ll know how to do it when it comes to that. Thanks for such clear instructions.
You are quite welcome Joyce, thank you!
OMG – You went above and beyond with these videos! Seriously. I have struggled with this for years. I usually change passwords before giving them to VA’s and such and then change it back when the project is done. I’m DEFINITELY going to do it your way moving forward. Thank you so much!
I’m so glad you found the value and are protecting yourself moving forward Tandy. YAY!
Great information as always. I love the idea of creating a dummy email address for allowing access to our social media profiles. Thanks!
Why thank you Audrey!
Wow. Good advice, especially for seniors and boomers new to the Internet. Very well produced videos. Instead of postit notes, Zoho is a collaboration tool that includes a Note for electronic storage of passwords.
YES! I use Zoho for invoicing and I love it. I don’t use post its unless for notes to myself that get transferred to OneNote for the master notes. Thank you.. you are.. one Wise Boomer Chic! lol
This is great–I’ve just been changing my password but this way is cleaner. Thanks!
No no no Rachel… I’m glad you see the light now! 😉
Great info that we all need to know, Kristen. I’ll be using this when I get to the place of hiring an assistant.
Yes Carol, or website developers.
Hi Kristen,
These are excellent training videos on what you need to do to grant access to others for each of your social media accounts 🙂 Of course, it is always a good thing to NEVER give out your own personal log in info and to always make a new log it for those that will have access to your accounts 🙂
Great share!!
You’ve got that right Joan!
What a great tip! I also have gone the change password route, but your suggestion is much better! Great way to explain with the videos!
Yes Robin… stop changing your passwords and protect your company!
SUCH important and timely information. Bottom line — keep yourself safe! I love learning from videos and these are great! THANK YOU!
So much info out there for sure Erin… as well as creeps.. we need to protect ourselves for sure!
Kristen, I could kiss you for this! **long distance kiss** this is sooooo important! Whenever I ask for ask for access to someone’s site I always tell them to create a new login for me – don’t give me theirs! This is especially helpful if you have something like Wordfence installed and you can see who has logged in when.
I’m okay with the long distance kiss… lmao… yes and you would likely get the logins just as much as me, since you are webbie! Thanks Mindy!
Ooooops I am totally guilty of this (I’m putting my hand out for you to smack it)
I really do need to stop doing it.
Stop Stop Stop Sonya! *smacks hand*… now, change your passwords and provide access… moving forward, correctly! lol
Great tips Kristen! I made a mistake once and gave my WordPress password to someone who leaked it out! Little to say about what happened. I am going to save this article for future references. Thanks for the detailed videos.
Oh no.. sorry to hear that Apolline.. hope you got that cleared out, learned your lesson and tightened your security, changed your pw and now do it correctly. 😉
What excellent advice. I’d wondered about how to deal with my security concerns.
Thank you Denyse
This is a brilliant post and so relevant. I had to bookmark and share with others. Can’t thank you enough. Kristen for such great info! I too, must make some changes!
Thank you for that Kathy and I hope it becomes valuable for many others as well.
Great point about giving others their own credentials. I admit I have been lax — just give out my own login information. Of course, I completely trust the people who have access. And honestly, I doubt if any of them even have the information any more (or that it’s still valid).
I know what you mean Jackie… and I wouldn’t worry about some of mine either… but you never know what happens.
You are such a great teacher. Putting all this info into videos is “GOLD”. Google logins baffle me & I go about them in a round about way. Will start making some corrections now.
Awww, thanks Roz, I appreciate this and think of you each time I do videos. However, for this it really needed to be done in video or the post would have been a mess! lol